IEP 102: At the IEP

Disclaimer!

Every school does their IEP meetings differently, so this won’t exactly apply to every situation out there. You’ll have to modify this information to suit your unique needs. But if you’re already involved in the IEP process, you’re probably pretty good at dealing with modifications.

A quick note: Apis and Ivy is based in California. We’ve worked in schools in the Silicon Valley area and have experience with their systems. The information here will probably be most helpful to parents in the area, pretty helpful to parents in other parts of California, and only somewhat useful to parents in other states. Why? Because every state has their own ed code. Also, we are not lawyers, and our experience with California IEPs is not meant to replace legal advice. Our interpretations of the law should not be taken as absolute truth.

Okay, that’s the boilerplate out of the way. This text will appear at the top of every post in the IEP series, so on future posts, you can just scroll past because you’ve already read our disclaimer!

At the IEP

IEP meetings tend to be difficult for parents, teachers, and administration. It can be a difficult process to get the district to approve an IEP meeting in the first place, and that tension can carry over. For the teachers, having one student (or several) who need extra services that they are not receiving is similarly frustrating.

With emotions potentially running high and your child’s educational future at stake, here are seven tips to make sure the IEP meeting goes well.

  1. Keep copies of all documentation. The school will always keep copies for you in the child’s cum file, but they are not accessible to you during off hours and over school breaks. You should have your own copies of everything. Ideally, you should get all the information before the meeting so you can go over it yourself. Bring any outside documentation you have too- and a copy for the school.
  2. Avoid charged language. No matter how stressful things get in the room, don’t let anger or disappointment color your tone or words. Unfortunately, some parents get labeled by school staff as being overly emotional or difficult to work with. The teachers and staff go into those meetings already discounting those parents.
  3. Stick to facts. You have all the reports and assessments to back you up. Whatever you say will sound stronger if you reference the documentation. Printed emails, SST and 504 paperwork, and historical evidence from past years are also great ways to demonstrate need.
  4. Focus on the need. If your child needs a one-on-one aide, keep the conversation focused there. You can use the present level of educational performance report, the school psychologist’s assessment, communication with the teacher, or administrative reports to demonstrate that the accommodation will meet your child’s needs.
  5. Be willing to try. If there is disagreement on the best service for your child, suggest trying one service for a period of time and agree to meet again later to see how that service is working for your child. Make sure you’re getting updates regularly.
  6. Set tangible, measurable benchmarks to evaluate success. This is how you can demonstrate that the services are working (or not working). Use the assessments to guide the benchmarks. If scores are low, the accommodations should support a rise in scores. If disruptive outbursts are the problem, accommodations should help the number of outbursts per week decrease.
  7. Schedule a time to decompress after. Once you’re alone in your car, say what you really think of the teacher who “tried everything” but clearly didn’t try anything you suggested. Practice self care with a coffee and pastry before you go home. Go to a nice trail and have a hike. Whatever helps you process the meeting best.

Remember, you don’t have to be there alone. You have the right to bring a friend, translator, outside expert, or partner to the meeting. You also don’t have to accept the IEP right away. You can take it home to consider it first. You can also accept parts but not all of the IEP. You can also reject the IEP entirely. Make sure that your signature of attendance can’t be used as a signature of acceptance. You can write “proof of attendance only” across or immediately under your signature so it can’t be cropped out. If the meeting went particularly poorly, ask for another meeting. You can ask for a meeting as often as you’d like.

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